Weekend and Event
Booking Terms and Conditions

 

  1. These conditions apply to all F&D Club bookings for an event, weekends or weeks away where payment is made.
     

  2. No exceptions can override these T&Cs unless agreed in writing (email or letter) prior to a booking being made.
     

  3. The leader’s decision on who can join any event or walk is final.
     

  4. All payments made by members should be made to the F&D Club.
     

  5. Payments must be made on or before the date requested by the organiser or F&D Committee. Failure to do so will result in any previous payments made being forfeit and any places reserved will be released.
     

  6. If any event is cancelled by a 3rd party then refunds will be made in line with their terms and conditions. If an event is cancelled by the club member organising it or the F&D Committee then all monies paid by members will be refunded by the F&D Club. 

    If an event is postponed to a later date, places and monies paid will be carried forward or refunded as desired by the person booking the place. Any refund request must be made within 28 days of notification of postponement.
     

  7. Should anyone making a booking change their mind and decide they no longer wish to participate in the event booked then all money paid will be forfeit. Any money overdue at that point will still have to be paid.

    The place of anyone who has made a booking and no longer wishes to go can be transferred to another member who hasn’t yet booked this can only be done with the agreement of the leader and the F&D Committee. Once the replacement member has paid the appropriate money then a refund will be made to the original person.

    Only in exceptional circumstances will any other refund be considered. This is at the discretion of the F&D Committee (in discussion with the organiser).  Any decision will be confirmed in writing. Verbal agreements will not be valid.